Android-Based GPS Vehicle Tracking and Fleet Monitoring System for APSBCL Operations

objective:

Andhra Pradesh State Beverages Corporation Limited (APSBCL), a public sector entity under the Government of Andhra Pradesh, manages the wholesale and retail distribution of alcoholic beverages across the state. With a large and diverse fleet of vehicles responsible for transporting stock from warehouses to retail outlets, the corporation required a tracking solution to gain visibility into its fleet operations. The project aimed to introduce a mobile-based system that could monitor vehicles in real-time, track maintenance data, and help manage driver behavior and performance with minimal manual intervention.

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Challenges :

  1. 1 Lack of Real-Time VisibilityAPSBCL’s fleet, consisting of trucks and vans, operated across different routes and regions. Without a system in place to monitor vehicle location in real time, logistics planning and timely delivery tracking were difficult.
  2. 2 Inefficient Data Management Fuel entries, servicing logs, and repair records were managed manually or inconsistently, resulting in missed maintenance cycles and fuel inefficiencies.
  3. 3 Leased Vehicle OversightMany vehicles were leased or operated by third parties, making it difficult to monitor their usage, condition, or adherence to assigned routes.
  4. 4 Difficulty Managing a Large Fleet Coordinating multiple vehicles without a centralized dashboard made it harder for vehicle owners and managers to schedule maintenance, track performance, or respond to issues quickly.

Solutions :

  1. 1 Live Vehicle and Driver Tracking:
    Administrators could access the real-time location of each vehicle using a GPS-enabled Android app integrated with Google Maps. This gave managers a live view of movements from a central dashboard.
  2. 2 Fuel and Maintenance Logging:
    Monthly digital forms allowed for easy entry of fuel consumption and servicing details. Managers could keep records without relying on manual logs.
  3. 3 Repair and Maintenance Monitoring:
    A structured format allowed users to track the status of repairs and maintenance on a monthly basis, helping prevent breakdowns and manage expenses.
  4. 4 Mobile Device-Based GPS Tracking:
    Instead of relying on expensive hardware, the system used GPS features on drivers’ Android devices for location sharing, simplifying the setup and keeping costs low.
  5. 5 Integrated Dashboard and Reporting:
    The backend system provided detailed performance reports, route history, idle alerts, and vehicle fitness summaries.
  6. 6 Emergency and Safety Features:
    Built-in SOS/panic buttons, speed alerts, and geo-fencing features allowed managers to respond quickly in case of unusual vehicle behavior or emergencies.

RESULTS:

Detailed Performance Reports:
- Insights from distance traveled, fuel consumption, and vehicle fitness helped in strategic planning and budget forecasting.

Driver Safety and Compliance:
- Safety features such as SOS alerts and geo-fencing allowed for quick interventions in emergencies or violations.

Reduced Fraud and Misuse:
-Real-time tracking allowed for faster identification of unauthorized stops or suspicious activity, helping deter dishonest practices.

Ease of Use and Scalability:
- The Android-based system could be rolled out across the entire fleet with minimal training and setup.